The Oxford Exchange

The Oxford Exchange Policy

Code of Conduct

CODE OF CONDUCT — The Oxford Exchange

The Oxford Exchange is committed to providing exceptional recreational and educational experiences for all participants. We are proud of the positive and supportive community we create which enables participants to enjoy a safe and successful learning environment.

The Oxford Exchange also promotes a safe, respectful, and cooperative working environment for its members of staff. All participants on The Oxford Exchange programmes are expected to adhere to its code of conduct.

Positive behaviour is expected from all participants and is actively encouraged and nurtured by staff. When participants engage and collaborate positively with each other and our Team Members, it fosters a happier, more cohesive, and productive community.

Participants who do not behave in a positive way and do not abide by The Oxford Exchange code of conduct will be subject to The Oxford Exchange's Behaviour and Discipline Policy, which outlines actions in response to breaches of this code. The procedures followed will reflect the seriousness of the breach and may lead to participants being expelled from the programme.

This code relates to participants' conduct throughout their time with The Oxford Exchange and should be always followed whilst on the programme. Participants may contact any member of The Oxford Exchange if they have any concerns during their time on the programme.

Participants may wish to raise matters relating to the conduct of fellow participants or members of staff and should feel free to do so anonymously in writing, if required. Further details on how to report matters are provided during the Welcome Talk on arrivals day.

General Conduct

Participants should:

  • Treat their fellow participants, members of staff, visitors, and other staff courteously and with respect at all times.
  • Follow appropriate instructions given by members of The Oxford Exchange and other staff, including college partner team members.
  • Be honest.
  • Positively represent The Oxford Exchange.
  • Avoid the use of offensive and derogatory language or gestures.
  • Inform a member of staff if they become aware of other participants' involvement in misconduct that may endanger them or others.
  • Inform a member of staff if they are concerned about a fellow participant.
  • Always dress appropriately, nothing that could or would offend your fellow cohort.
  • Refrain from inappropriate online behaviour.
  • Adhere to UK laws.

Discrimination

Discrimination in any form WILL NOT be tolerated at The Oxford Exchange. Participants should:

  • Behave in a way that is respectful, tolerant, and accepting of others.
  • Not discriminate against others on any grounds, including age, gender, race, nationality, culture, religion, sexuality, disability, health, status, appearance, or any other protected characteristics under UK law.

Bullying and Harassment

Bullying and harassment in any form WILL NOT be tolerated at The Oxford Exchange. Participants should:

  • Not engage in, encourage, or condone bullying or harassment of fellow participants or college staff, including banter that can be perceived as bullying.
  • Report any incident where they feel bullying or harassment is taking place.
  • Note that any participant found to be bullying a member of staff, faculty, or the director of the programme shall face immediate expulsion from the programme and must leave the college campus.

Security

Participants should:

  • Wear The Oxford Exchange provided lanyard/identity card or fob at all times.
  • Not lend their identity card, room key or lanyard to anyone else.
  • Not use their identity card to let other people into or out of site premises.
  • Report lost or stolen identity cards to a member of staff immediately.
  • Not leave personal belongings unattended or unsecured on-site premises.
  • Report suspicious packages or items to a member of staff.
  • Note that should you lose your identity card/fob, there will be a £100 surcharge to replace at the expense of the participant.

Health and Safety

Participants should:

  • Declare any known or suspected medical or mental health conditions.
  • Provide details of any medication they are taking and/or will have with them on the Participant Information Form, or by email to oex@oxfordexchange.org.
  • Cross-reference any medication brought to the programme against the list of controlled medication under UK law and declare them to The Oxford Exchange senior staff member upon arrival.
  • Ensure all medication not stored by staff is kept in a secure place and in accordance with the storage instructions.
  • Only take medication prescribed to them or purchased by them.
  • Only purchase medicines if they are old enough to do so and with the permission of the College Manager.
  • Not purchase medication or diet supplements on the internet.
  • Inform staff if they are injured or feeling unwell, particularly if they cannot attend any element of the programme, are concerned about their condition, may require medical attention, or may not be able to leave their residence in the event of an emergency.
  • Report to a member of staff if a fellow participant needs urgent medical attention and/or call emergency services if appropriate.
  • Evacuate a building in the event of a fire/fire alarm sounding/other emergency in accordance with procedure or as directed.
  • Not tamper with safety or medical equipment.
  • Not bring pets or animals into any building, including residences.
  • Not bring babies, young children, or strangers onto the site without prior consent.
  • Use equipment and facilities safely and in accordance with the safety instructions.
  • Report health and safety concerns, accidents, and safety-related incidents to a member of staff.

Welfare

All participants should:

  • Not consume or be under the influence of alcohol at any time during the programme, regardless of age or presence on campus.
  • Not store, attempt to obtain, purchase, share or use illegal substances at any time; this is a UK government offence and will result in expulsion from the course and the premises.
  • Inform a member of The Oxford Exchange staff of any absence from college residences during the programme, including at weekends and during free time.
  • Only leave site grounds once they have signed out and with at least one other participant or member of staff, and sign back in upon return.
  • Ask for help when needed.
  • Follow the guidance given to them by the college to safeguard their welfare.
  • Report to a member of staff any significant concerns they have about their own welfare or that of fellow participants.

Alcohol and Illegal Substances

The Oxford Exchange has a ZERO TOLERANCE policy on alcohol (under 18) and illegal substance consumption which will result in expulsion from the programme. NO EXCEPTIONS. Participants should not:

  • Store, consume, or be under the influence of alcohol at any time during the programme, regardless of age or presence on campus.
  • Store, attempt to obtain, purchase, share or use illegal substances at any time.

Smoking

This relates to all tobacco products and e-cigarettes/vaping products. Participants should not:

  • Smoke anywhere on or outside of site grounds, including in residences.
  • Purchase or solicit tobacco products or e-cigarettes/vaping products for other participants.

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